Co-op work permit & Work on- or off-campus Канада


Seneca International

Seneca International

  1. Seneca
  2. International
  3. Student Support
  4. Visa/Permits

Visa/Permits

Information Sessions for Current International Students

International Student Services is holding information sessions for current international students. The sessions will cover the following immigration topics:

  • study permits
  • permanent residency (Express Entry system)
  • re-entry visa
  • co-op work permit
  • post-graduate work permit
  • on- and off-campus work requirements
  • questions and answers

Below is a list of the times and locations that these sessions will take place.

Newnham Campus

  • Thursday, Nov. 14 — 12:30 p.m. to 1:30 p.m. in Room K3270
  • Tuesday, Nov. 19 — 1:30 p.m. to 2:30 p.m. in Room K3270
  • Wednesday, Nov. 27 — 1:30 p.m. to 2:30 p.m. in Room K2213
  • Tuesday, Dec. 3 — 11 a.m. to 12:30 p.m. in Room K2213

Markham Campus — Room M600

  • Wednesday, Nov. 13 — 2 p.m. to 3 p.m.
  • Thursday, Dec. 5 — 11 a.m. to noon.

Seneca@York Campus

  • Monday, Nov. 11 — 11:40 a.m. to 12:30 p.m. in Room S2150
  • Monday, Nov. 25 — 1:30 p.m. to 2:20 p.m. in Room S2149
  • Monday, Dec. 2 — 12:35 p.m. to 1:25 p.m. in Room S1200

Please register for the Seneca@York sessions by emailing julie.leong@senecacollege.ca with the subject line: “Immigration Workshop-SY”

Please be advised that seats for these sessions are limited.

Frequently Asked Questions

International students require a study permit in Canada if their course is longer than six months. After you have paid your tuition fees, you must apply for a Canadian study permit. If “yes” is checked in the co-op/work placement section of your offer letter, you should apply for a co-op work permit together with your study permit application.

A study permit allows you to study in Canada. A visa or an Electronic Travel Authorization allows you to enter Canada.

The Student Direct Stream is currently only open to legal residents of China, India, Pakistan, the Philippines and Vietnam, who meet specific requirements, to get their study permit faster. If you are a legal resident from these countries, you can check the requirements and eligibility from the IRCC website under the Student Direct Stream.

After you have received Seneca offer of admission and paid your first semester fees, you must change the designated learning institution (DLI) number on the Immigration, Refugees and Citizenship Canada website. Seneca’s DLI number is O19395536013 (the number begins with the letter O).

International students must apply to extend their study permit prior its expiry date.

You can apply to extend your permit online or on paper by following the instructions on the Immigration, Refugees and Citizenship Canada website.

Frequently Asked Questions

The best time to extend your Study Permit is two or three months prior the expiry date of the current one.


You may stay in Canada and attend classes under what is called implied status.

You must stop attending classes immediately. You may apply to restore your status as a student within 90 days of losing it. After you apply to restore your status, you may stay in Canada until a decision is made on your application but you are not allowed to study or work until your status is restored.

If you allow your Study Permit to expire, you are not allowed to study and you have to withdraw from your program. If you had submitted an extension application prior the expiration date, you are allowed to study while waiting for a decision on that application.

The processing fee for a Study Permit extension is $150.

All of the documents listed below can be scanned as an e-copy in the library.

  • An Enrolment Verification Letter from Seneca
  • Proof of financial support
  • A copy of your valid Passport
  • A copy of your valid Study Permit
  • Digital Photo

For complete list and more information on the required supporting documents, please visit the IRCC website.

Download an Enrolment Verification Request form, complete the form and visit International Student Services at your campus for a signature.

Step 1: Create an account or sign-in on the IRCC website

Step 2: Answer the online questionnaire (be sure to select “Study Permit Extension” when prompted)

Step 3: Upload your supporting documents and a completed application form

Step 4: Press “Submit” and pay the application fee of $150

Note: If you have some additional questions, please contact International Student Advisers. When you visit our office, please bring the following documents with you:

You can apply to extend visa online or on paper. Learn more on the Immigration, Refugees and Citizenship Canada website.

Frequently Asked Questions

  • You should apply at least 3 months before your planned departure from Canada.
  • If your Study Permit is expiring soon, please renew your Study Permit first, and then apply for a Temporary Resident Visa extension.

You are not allowed to re-enter to Canada without a valid Temporary Resident Visa even though you have a valid Study Permit.

The processing fee for a Temporary Resident Visa extension is $100.

All of the documents listed below can be scanned as an e-copy in the library.

  • An Enrolment Verification Letter from Seneca
  • Recent Education Transcript from the Seneca Registration Office (Cost: $11.30)
  • Proof of financial support
  • A copy of your valid Passport
  • A copy of your current Temporary Resident Visa
  • A copy of your valid Study Permit
  • Digital Photo

For complete list and more information on the required supporting documents, please visit the IRCC website.

Download an Enrolment Verification Request form, complete the form and visit International Student Services at your campus for a signature.

Step 1: Create an account or sign in here on the IRCC website.

Step 2: Answer the online questionnaire (be sure to select “Temporary Resident Visa” when prompted)

Step 3: Upload your supporting documents and a completed application form

Step 4: Press “Submit” and pay the application fee of $100

Step 5: Send your passport to the IRCC by Canada Post AFTER you receive a written confirmation email from IRCC that your Temporary Resident Visa has been approved. DO NOT send your passport before you receive the email

If you are from a country whose citizens are required to have a temporary resident visa (TRV, or entry visa) to enter Canada, and your TRV has expired, you need to apply for a new visa.

No. You must obtain a study permit first and then apply for a visa.

Note: If you have some additional questions, please contact International Student Advisers. When you visit our office, please bring the following documents with you:

Some programs include work experience as part of their curriculum. You may have to apply for a co-op or intern work permit.

You can apply for your Co-op Work Permit online or on paper. More information is available on Immigration, Refugees and Citizenship Canada website.

Working While Studying in Canada: Options for Students

September 25, 2013 by CIC News

There are a number of possible options for international students to work while pursuing their programs of study in Canada. Depending on a student’s situation, s/he may be eligible to work on-campus, off-campus, or as part of an internship or co-op program. In addition, the spouses of international students can usually work in Canada if desired.

Working On-Campus

A foreign student does not need a work permit in order to work on-campus at a post-secondary educational institution in Canada. However, the student must hold a valid study permit, and be studying full-time at one of the following:


  • A public post-secondary institution; or
  • A private post-secondary institution that operates under the same rules and regulations as a public institution and receives half of its overall operations budget from government grants; or
  • A private institution authorized by provincial statute to confer degrees.

Most post-secondary institutions in Canada have career and placement services offices that can help students find and apply for on-campus jobs. In addition, there may be online job postings for specific faculties that will help students find jobs in specific fields of study.

Working Off-Campus

An international student requires a work permit in order to work off-campus. In order to be eligible for an off-campus permit, the student must be studying full-time at a participating, publicly funded educational institution or eligible privately funded institution. A list of eligible institutions can be found here.

It is important to note that students enrolled in some programs at private institutions will not be eligible to work off-campus. Students enrolled in private institutions should contact their schools directly to determine if their programs meet requirements.

Students who hold off-campus work permits may work up to 20 hours per week during the academic season. During breaks such as winter and summer holidays and spring break, they are permitted to work full-time. International students cannot begin to work off-campus until they have received work permits, and they must maintain status as full-time students in good academic standing in order to continue working.

Before applying for an off-campus work permit, a student must have studied for six months out of the year preceding their application. For more information, please click here.

Internship or Co-op Program

Some post-secondary educational programs include work experience as an important component of their curriculums. In these cases, the work being completed is considered a co-op or internship. In order to participate in a co-op or internship, international students need work permits in addition to their study permits.

To apply for a work permit, a student must hold a valid study permit, their intended employment must be an essential part of their academic program in Canada, and the employment must be a required component of the program. The employment requirement must be certified with a letter from a responsible academic official of the institution. In addition, the internship or co-op cannot constitute more than half of the total program of study.

Open Work Permits for the Spouses of International Students

The spouse or common-law partner of an international student is eligible to apply for an open work permit. The foreign student must hold a valid study permit and be studying full-time at one of the following:

  • A public post-secondary institution; or
  • A private post-secondary institution that operates under the same rules and regulations as a public institution and receives half of its overall operation sbudget from government grants; or
  • A private institution authorized by provincial statute to confer degrees.

The spouse’s open work permit will be valid for the same period as the study permit issued to the international student. The accompanying spouse or common-law partner is not required to obtain a job offer before receiving an open work permit.

Benefits of Working while Studying

In addition to the extra income, working in Canada may help students who plan to work or immigrate after their studies.

“Canada has a generous policy of allowing foreign students to work during their studies in Canada,” said Attorney David Cohen. “Not only does this allow these students to gain valuable Canadian work experience; it helps them to establish contacts for post-graduation employment. Such employment may later help them in an application for Canadian Permanent Residency.”

Working in Canada on a post-graduate work permit may enable students to apply for Canadian Experience Class, Quebec Experience Class, or one of the many Provincial Nomination Programs. Many of these programs have been created with facilitating Permanent Residency for foreign graduates in mind.

To learn find out if you are eligible to study in Canada, please fill out a free online assessment today.

Visas & Permits

Frequently Asked Questions

Foreign nationals are required to obtain documentation for engaging in academic, professional, vocational or other education or training that is more than six months in duration at a designated learning institution (DLI) in Canada. When residing outside of Canada, it is recommended that you apply for all of the permits and visas that you will need together, at the same time. Make sure you have your:

  • Letter of Acceptance from your school
  • Valid Passport or travel document
  • Letter of Introduction sent to you by the visa office upon approval of your Study Permit application
  • Co-op Work Permit (only necessary if your program has a Co-op/placement component -check your Letter of Acceptance for details). Apply for a Co-op Work Permit along with your Study Permit application.
  • EITHER one of the two options below:
    • Temporary Resident Visa sent to you by the visa office upon approval of your Study Permit application OR
    • Electronic Travel Authorization (eTA) which will be linked to the passport used to apply for your Study Permit
  • Proof that you have enough money to support yourself during your stay in Canada
  • Letters of reference or any other documents the visa office tell you to bring

Submit a copy of your Temporary Resident Visa or Electronic Travel Authorization, Study Permit and Co-op Work Permit to internationaladmissions@conestogac.on.ca as soon as you receive them.

What will the arrival process at the airport be like?

  • A Canadian Border Services Officer will ask to see your passport, ask you some questions and ensure you meet the requirements to enter Canada. You must show them all the documents mentioned above.
  • The Officer will stamp your passport or let you know how long you can stay in Canada. They will then issue you the hard copy of your Study Permit – check this to ensure your personal information is correct, and you know the expiry date.

Do I need a Custodian to study at Conestoga College?

Eligibility: In Ontario, students under the age of 18 are considered minors. Minor children must either come to Canada with their parent or legal guardian OR have a custodian in Canada. More information on custodianship is found on the Government of Canada website.

Process: Students may arrange Custodianship services privately, or via our external partner, Canada Homestay Network (CHN). Custodianship services through CHN are only available to students in a Homestay placement with CHN.

Once a Homestay application has been received by CHN indicating that the student requires custodianship, they are sent documentation to complete. The “Appointment of Custodianship” document indicates that the student’s parents wish to appoint a representative of CHN as their child’s custodian while studying in Canada. Once completed, this must be notarized by a lawyer in the student’s home country, as well as in Canada. This is returned to the student, as the document is required when obtaining a visa or entering Canada.

Services: CHN’s Custodian Representative meets with the student a few days after their arrival to welcome them and review rules, processes and documentation. For example, students will need to check in with their Custodian if they are going out of town.

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Who can help me with my immigration questions at Conestoga College?

  • Licensed International Student Advisors at the International Office have expertise in immigration policy and requirements, providing you with information and advice on Visas, Study Permits, Co-op/Work Permits and settling in Canada.
  • Advisors are available to meet with students at all campuses – for questions or appointments, please email internationaladvisor@conestogac.on.ca

Documents

A Temporary Resident Visa (TRV) or Visa, as it is commonly known, is a document issued by IRCC that allows someone who is not a Canadian citizen or permanent resident of Canada to enter the country. Citizens from some countries require a TRV to enter Canada. There are also some countries whose citizens do not require a TRV. If you are from a Visa-exempt country, you will require an Electronic Travel Authorization (eTA) to enter Canada.

To confirm whether you need a TRV or an eTA, visit the Immigration, Refugees, and Citizenship Canada website.


Remember: If you want to study, you likely need to get a study permit too.

Foreign nationals are required to obtain a Study Permit for engaging in academic, professional, vocational or other education or training that is more than six months in duration at a designated learning institution in Canada.

Students who enter Canada on a visitor visa may study English for Academic Studies for up to six months. However, if you plan to study longer than six months you should obtain a Study Permit before beginning your studies.

Some students may be eligible to apply for study permits through the Student Direct Stream (SDS).

To apply, visit the IRCC website.

Co-op Work Permits for Co-op Work Terms and Unpaid Education Placements

    When do you need to apply?

If you currently living outside of Canada, you should apply for the Co-op Work Permit at the same time apply for your Study Permit. A Co-op Work Permit is required for any program with a co-op work term or an unpaid education placement, no matter if the activity is paid or unpaid, full-time or part-time, on-campus or off-campus. You should obtain your Co-op Work Permit when you arrive in Canada at the same time as you are given your Study Permit. There is no cost to apply.
If you are currently living in Canada with a valid Study Permit, you can apply online to get a Co-op Work Permit.

How do you apply?

Step 1: A letter (an electronic letter is acceptable) will be provided to you by International Admissions. This document is included in your Letter of Acceptance (page 4) and states that your intended co-op work term or unpaid education placement is an essential part of your program of study.

Step 2: Find more information or apply at: http://www.cic.gc.ca/english/study/work-coop.asp or contact Immigration, Refugees, and Citizenship Canada (IRCC) directly at 1-888-242-2100.

Step 3: Upon receipt of your Co-op Work Permit, please email the International Office with the following information

  • date of co-op work permit application
  • document number (the number that starts with ‘U’ on the top right corner of the permit)
  • expiry date of permit

Notice:
The work permit can only be used for activities assigned as part of your program of study.
Students may not begin any co-op work term, internship or unpaid education placement until a valid Co-op Work Permit is received.

Work Off Campus

As of June 1, 2014, you may qualify to work off campus without a work permit. If you qualify, your Study Permit will allow you to:

  • Work up to 20 hours per week during regular academic sessions and
  • Work full-time during scheduled breaks within a single program, such as the winter and summer holidays or reading week.

Study Permit holders cannot work if they have completed one program in Canada and are waiting for their next program to begin.

You must have one of the following conditions or remarks printed on your Study Permit to apply for a social insurance number for off campus work:

  • May work 20 hours per week off-campus or full-time during regular breaks if meeting criteria outlined in section 186(v) of IRPR
  • May accept employment on-campus or off-campus if meeting eligibility criteria as per R186(f), (v) or (w). Must cease working if no longer meeting these criteria

If your Study Permit does not have one of the above conditions or remarks, please visit the International Office to speak with an Advisor.

Note: students engaged in co-op work terms, internships or unpaid education placements are required to have a Co-op Work Permit which can only be used for activities assigned as part of your program of study.

Post-graduation Work Permit

The Post-Graduation Work Permit Program (PGWPP) is designed to provide graduating students with Canadian work experience.

Eligibility to apply for a PGWP is dependent on the length of the student’s program of study at the College. If the official length of your program of study is:

  • Less than 8 months you are not eligible for this work permit.
  • More than 8 months and up to two years, you may receive a work permit for a period no longer than the length of your program of study (for example, if you studied for nine months, a work permit may be issued for a period of up to nine months).
  • Two years or more, a work permit may be issued for up to three years

You must apply for a Work Permit while your Study Permit is still valid AND within 90 days of receiving written confirmation (for example, a transcript or an official letter) from the educational institution indicating that you have met the requirements for completing your program of study. Calculation of the 90 days begins the day when your final marks are issued or when formal written notification of program completion is received.

For more information, visit the PGWPP website.

Study Permit, Co-op Work Permit, and TRV (eTA) Extensions

  • A Study Permit, Co-op Work Permit, Temporary Resident Visa (TRV), or Electronic Travel Authorization (eTA), will not be valid for longer than your passport expiry date.
  • Please note your Study Permit (and Co-op Work Permit) expiry date. The permits and visas that you are granted should have an expiry date that falls 90 days after the end date of your program of study.
  • Applications to extend the permits must be made 90 days before their expiry date. Once a Study Permit or Work Permit has been renewed, you should apply to renew your TRV (or eTA).

Who Needs to Extend their Study Permit (*and Co-op Work Permit)?

You need to extend your Study Permit (and Co-op Work Permit**) if one of the following is true:

  • Your current permit will expire before your program is completed or,
  • You have completed a program and will begin studying a new program.

**Note: You only need a Co-op Work Permit if you are (or will be) in a program that includes a co-op work term or any type of work placement (paid or unpaid, part-time or full-time, on-campus or off-campus).

How do I Extend my Study Permit (and Co-op Work Permit)?

First, ensure your travel documents (for example, your passport) are current and up-to-date. You may apply to renew your Study Permit (and Co-op Work Permit) as early as 90 days before it expires. Immigration, Refugees, and Citizenship Canada (IRCC) advises students to apply for permit renewals at least 30 days before the current permit expires.


Note: we recommend that you apply for your study permit extension online as the processing times are typically much shorter.

Your study permit will become invalid either on its expiry date or 90 days after you have completed your program – whichever date is sooner.

If you will continue to study in Canada after you complete your first program, you should apply before the expiry date on your permit AND within 90 days from the completion of your first program to apply for a new Study Permit for your second program.

If you also need to extend your Co-op Work Permit, you should do so at the same time as your Study Permit extension.
Please visit the International Office and speak with an Advisor to get further instructions about the application process.

Leaving and Re-entering Canada (Travelling)

If your current Study Permit is valid but your existing TRV (sticker on your passport) or eTA is expired, you will need to obtain a new TRV (or eTA) before you leave Canada.

Please visit the IRCC’s website about traveling outside of Canada during studies for more information.

Notice: Applicants and students are responsible for compliance with all IRCC regulations at all times while in Canada and encouraged to consult the Immigration, Refugees, and Citizenship Canada (IRCC) website or call 1-888-242-2100 to confirm or clarify immigration-related information and requirements. Conestoga College employees are not authorized to provide advice or guidance on immigration-related matters. Likewise, this information is provided as a reference ONLY and is not meant as advice or guidance.

Off-Campus Work Without A Work Permit In Canada

Some foreign students may work off campus without a work permit in Canada for up to 20 hours a week during a regular academic semester. These students may also work full time during scheduled breaks such as summer/winter holidays and reading week. This exception only applies in cases where:

  • The student holds a valid study permit.
  • The student is a full time student enrolled at a designated learning institution. Note: A foreign part-time student will still be allowed to work off-campus if they are in their final semester and the course load required to complete the program of study during the final semester is part-time.
  • The program in which the student is enrolled is a post-secondary academic, vocational or professional training program, or a vocational training program at the secondary level offered in Quebec.
  • The program of study is at least six months or more in duration and leads to a degree, diploma or certificate.
  • The student continues to fulfil the terms and conditions of their study permit.
  • The student works no more than 20 hours a week during a regular academic semester.

Foreign students are ineligible for this exception if they:

  • Are a visiting or exchange student.
  • Are registered in a general interest program.
  • Are registered in an English or French as a second language (ESL/FSL) program.

Students who are registered as full-time students during summer semesters (May to August) may only work up to 20 hours per week during that period.

Some intensive programs may not have scheduled breaks. Students participating in these programs may thus only work a maximum of 20 hours per week during the entire program of study.

There are no legal restrictions preventing students from working on-campus in addition to working the maximum 20 hours per week off-campus.

If the staff at a designated learning institution goes on strike during a semester, foreign students of that learning institution who have been working off campus must continue working a maximum of 20 hours a week and may not work full-time.

Foreign students can continue to work off-campus after graduation as long as they continue to hold their study permit and have applied for a post-graduation work permit within 90 days following the completion of their program of study. If their post-graduation work permit is rejected, foreign students must cease working immediately.

Interested employers: Kindly contact us here to receive further information.

Interested candidates: Find out whether you qualify to Canada by completing our free on-line evaluation. We will provide you with our evaluation within 1-2 business days.

Co-op/Internship work permit

​​ International students who must participate in a mandatory co-op/internship/practicum/placement (i.e. one that is a requirement for their program ) must apply for a co-op work permit . This applies whether the work is on — or off — campus, paid or unpaid, during the academic year or during the summer, and regardless of the number of hours involved.

If accepted directly into a program requiring an internship (e.g. B.Ed., MBA), students can apply for their co-op/internship work permit at the same time as they apply for their initial Study Permit.

Because of current processing delays, students are advised to apply for their co-op/internship work permit 6 months before their internship is due to start.

Note: This application is fee exempt (i.e. free).

You are eligible for this permit if:

you have a letter from your department* confirming the mandatory nature of the work experience

you have a valid Study Permit

the employment in question is a requirement of your program

the employment constitutes less than 50% of your program

Important Information

Co-Op Work Permit Details:

  • Your co-op work permit is an open work permit that allows you to work anywhere in Canada as long as the work is a mandatory requirement of your program.
  • Although the co-op work permit is an open work permit, Immigration Canada will list “McGill University” as the employer on the work permit since the work is an essential part of your studies at McGill. This does not mean that you cannot work for an employer other than McGill. A co-op work permit allows you to work for any employer as long as the work satisfies a mandatory requirement of your program for which you will be registered for an internship or co-op course. Please see IRCC’s website for more information and for frequently asked questions about the co-op work permit.
  • The remarks at the bottom of your Co-Op Work Permit must indicate:

«Only for work forming an essential/integral part of the course as per McGill University.»

If the above remarks do not appear, it is best to ask for a correction while you are at your Port of Entry (e.g. land border or airport). If you applied for your co-op work permit online or you have left the border, you may need to apply for a work permit amendment.

  • No job offer is necessary when applying for a Co-Op Work Permit.
  • You can check how long it will take before you get your Work Permit here. Select “Work permit extension (new employer)” for appropriate processing times.

The Co-Op Support letter:

  • In support of your Co-Op Work Permit you must provide a letter from your department indicating that the work is a compulsory component of the academic program that you are pursuing.


If you have problems with your online application then Contact the Immigration Canada Call Centre at 1.888.242.2100

Additional detailed information about the Co-Op Work Permit is available on Immigration Canada’s «Co-op/Internship» page.

INSTRUCTIONS — HOW, WHERE, WHEN to APPLY

Applying from OUTSIDE of Canada

Scenario: You are applying for your Co-op /Internship Work Permit at the same time as applying for your Study Permit.

​For the above scenario you will be applying online. ​​​

Applying Online

1. Go to the Apply Online page of the Immigration Canada website and fill out the «Check your Eligibility to Apply Questionnaire».​

After you have completed the first part of the questionnaire it will indicate that you may be eligible to come to Canada as a student. ​

You will then be prompted to continue with completing the questionnaire and when asked: “Is work an essential component of your studies?” you must indicate “Yes” (whether the placement is paid or unpaid).

At the end of the questionnaire you will be provided with your personalized document checklist which will include the “Application for Study Permit Made Outside of Canada (IMM1294)” form that you are required to complete AND one of the supporting documents you will be required to upload is “Evidence of Work Requirement in Study” (i.e., your Co-Op letter).​​

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2. Print the “Document Checklist” that you are provided at the end of the questionnaire and write down the personal reference code provided on the first line of your “Document Checklist” (you will need it in order to initiate your study permit/co-op work permit application through your MyCIC account).

3. Log on to MyCIC (or register for an account — also known as a «GC Key» — if you don’t have one already) – Refer to Steps 5, 6 and 7 on your “Document Checklist” for instructions.

4. Complete the “Study Permit Made Outside of Canada (IMM 1294)” PDF Form provided

You will not be asked any information about your co-op/internship work on this form.

Once this form is completed save it to your desktop as you will upload it as part of your study permit application which will be done through your MyCIC Account

NOTE: McGill’s Immigration Canada (IRCC) Designated Learning Institution numbers (DLI#) are (please use the number that corresponds with the location indicated on your admission letter):

​Main Campus — Downtown Montreal: DLI# O19359011033

Macdonald Campus — Sainte-Anne-de-Bellevue: DLI# O19359010982

5. Upload required documents from within your MyCIC Account

Upload your saved “Application for Study Permit Made Outside of Canada (IMM 1294)” Form to your application;

When asked to upload your passport, be sure to include ALL stamped/marked pages of your passport;

Upload your Co-Op letter* or curriculum from your department or the Co-op/Internship Office at McGill stating that work is a necessary requirement for the completion of your studies.

If you are required to do a medical exam for your work permit application (see Jobs for which you need a medical exam), upload proof of this (i.e. a medical exam receipt). See detailed instructions here

*Materials Engineering Co-op students can now obtain their co-op work permit letter here.
*Mining Engineering Co-op students can now obtain their
co-op work permit letter here.
*Nursing students can now obtain their co-op work permit letter here.

ALL groups should include their letter of acceptance or proof of enrolment — which confirms that they are completing a co-op program — along with the Department letter.

**IMPORTANT: Immigration Canada plans to expand their biometrics program. You may be required to provide biometrics when applying for your co-op/internship work permit, for more information please see our News page.

6. Pay the required fees:

The Co-op/internship work permit is free (fee-exempt).​​

7. Wait to receive your Study Permit and Work Permit “letter of introduction” which will be issued to you through your MyCIC Account.

Print this letter as you will be required to present it to the Canadian Border Service Agent when you arrive in Canada. You will be issued your actual Study Permit and your Co-Op Work Permit documents at that time.

Applying from WITHIN Canada

  • Scenario: If you did not apply for your Co-Op Work Permit at the same time as you applied for your Study Permit then you can apply for your Co-Op Work Permit online inside of Canada.

For the above scenario you may apply online or at the border.

Applying Online

1. Go to the Apply online page of the Immigration Canada website and fill out the Check your eligibility to apply questionnaire.

  • In reply to the question: “What would you like to do in Canada?” you must indicate “Work”.
  • In reply to the question: “What is your current immigration status in Canada?” you must indicate “Student”.
  • When asked if you are planning to work on campus, even if you are, you have to indicate «no”.
  • When asked: “Are you a full-time student at a participating post-secondary institution and want to work off-campus up to 20 hours per week?” you must indicate “no” even if you do.
  • In reply to the question: “Is your work an essential part of your studies (for example, a Co-Op or internship program)?” you must indicate “yes”.
  • After you have completed the first part of the questionnaire it will indicate that you may be eligible to work in Canada as a co-op student.
  • You will then be prompted to continue with completing the questionnaire.
  • At the end of the questionnaire you will be provided with your personalized document checklist which will include the “Application to Change Conditions, Extend my Stay or Remain in Canada As a Worker (IMM 5710)” form that you are required to complete AND one of the supporting documents that you will be required to upload is your “Co-Op” letter.

2. Print the “Document Checklist” that you are provided at the end of the questionnaire and write down your personal reference code provided on the first line of your “Document Checklist” (you will need it in order to initiate your co-op work permit application through your MyCIC account).

3. Log on to MyCIC (or register for an account — also known as a «GC Key» — if you don’t have one already) – Refer to Steps 5, 6 and 7 on your “Document Checklist” for instructions.


4. Complete the “Application to Change Conditions, Extend my Stay or Remain in Canada As a Worker (IMM 5710)” PDF Form provided

  • In Section 1 — Be sure to include your UCI (Universal Client ID — which can be found on your Study Permit)
  • In reply to Section 1 a/ of the “Details of Intended Work in Canada – What type of work permit are you applying for?” you must select “Co-Op Work Permit” from the drop-down menu.
  • Please leave sections 2, 3, 4, 5 6, 7 and 8 of the “Details of Intended Work In Canada” part of the form blank
  • Once you have completed this form save it to your desktop as you will upload it as part of your application which will be done through your MyCIC Account

5. Upload required documents from within your MyCIC Account

  • Upload your saved “Application to Change Conditions, Extend my Stay or Remain in Canada As a Worker (IMM 5710)” form to your application;
  • When asked to upload your passport, be sure to include ALL stamped/marked pages of your passport;
  • Upload your Co-Op letter* or curriculum from your department or the Co-op/Internship Office at McGill stating that work is a necessary requirement for the completion of your studies.
  • If you are required to do a medical exam for your work permit application (see Jobs for which you need a medical exam), upload proof of this (i.e. a medical exam receipt). See detailed instructions here.

*Materials Engineering Co-op students can now obtain their co-op work permit letter here.
*Mining Engineering Co-op students can now obtain their
co-op work permit letter here.
*
Nursing students can now obtain their co-op work permit letter here.

ALL groups should include their letter of acceptance or proof of enrolment — which confirms that they are completing a co-op program — along with the Department letter.

6. Pay the required fees:

  • The Co-op/internship work permit is free (fee exempt).

7. Wait to receive your “Work Permit “approval notice” which will be through your MyCIC Account.

  • Your actual Co-Op Work Permit will be sent to your mailing address in Canada.

Applying at the Border

1. Although we cannot guarantee that you will be issued a Co-Op Work Permit at the Canadian port-of-entry/border you have the option of applying for it — and obtaining it the same day — if you are TRV-exempt, meaning either:

  1. You are a citizen of a TRV-exempt country, OR
  2. You are a citizen of a TRV-required country, and are re-entering Canada solely from the US

2. The closest land borders that process Co-Op work permits are:

  • Lacolle/Champlain*
  • St. Armand/Phillipsburg
  • Stanstead
  • Montreal’s Trudeau Airport — but only if you are flying in to Montreal from an international destination.

* We generally recommend student go to the Lacolle/Champlain border crossing to apply for their Co-Op Work Permit.

If you don’t have access to a car, you can take a bus to the border. bus_service_to_canadian_us_border.docx

3. Do not forget to bring your Supporting Documents to the border, including:

    Val >*Materials Engineering Co-op students can now obtain theirco-op work permit letter here.
    *Mining Engineering Co-op students can now obtain their
    co-op work permit letter here.
    *Nursing students can now obtain their co-op work permit letter here.

    ALL groups should include their letter of acceptance or proof of enrolment — which confirms that they are completing a co-op program — along with the Department letter.

**IMPORTANT: Immigration Canada plans to expand their biometrics program. You may be required to provide biometrics when applying for your co-op/internship work permit at the port of entry, for more information please see our News page.

NOTE: Make sure that you clearly state that you are a McGill student and that the work is an integral part of your studies at McGill.

4. Pay the required fees:

  • The Co-op/internship work permit is free (fee-exempt).

Additional Important Information

Extending your Co-Op Work Permit:

  • I f you are required to extend your Co-Op Work Permit then you must follow the same instructions as provided in Section B/ above.

The Co-Op Support letter:

  • In support of your Co-Op Work Permit you must provide a letter from your department indicating that the work is a compulsory component of the academic program that you are pursuing.
  1. No job offer is necessary when applying for a Co-Op Work Permit.
  2. No Labour Market Impact Assessment (LMIA) is required to apply for a Co-Op Work Permit.
  3. Your Co-Op Work Permit will indicate “McGill” as your employer and it allows you to work for any authorized Co-Op Work Permit term but only for the job approved by the Co-Op program.
    • The remarks at the bottom of your Co-Op Work Permit must indicate:


«Only for work forming an essential/integral part of the course as per McGill University.»

If the above remarks do not appear, it is best to ask for a correction while you are at border. If you applied online or have left the border, you may need to apply for a Work Permit amendment.

You can check how long it will take before you get your Work Permit here. Processing times vary according to where you apply, the volume of applications the time of year.

If you have problems with your CIC online application then Contact the Immigration Canada Call Centre at 1.888.242.2100

Additional detailed information about the Co-Op Work Permit is available on Immigration Canada’s «Co-op/Internship» page.

Co-op Work Permit

If you are a current student at VIU and applying for the Co-op work permit follow the steps below

How to apply for Co-op Work Permit?

  • Online (application processing time is shorter and it is a one step process)
  • Paper (application processing time is longer and application fee must be paid online)

Documents Required:

  • Passport (photo, Canadian visa, study permit) pages scanned in PDF as one file
  • VIU Letter of Coop work confirmation (request it from Building 255 front desk)
  • Passport style photo in digital format (JPG)

VIU International Students in Co-op/Internship Programs

Some programs at VIU have a work experience component that is “an integral part of the program of study” e.g. MBA, ECEC, Hospitality Management, and Culinary Arts. In order to complete this work experience (practicum, internship, fieldwork) students must hold a val >before your start work.

Co-op Work Permit

International students must apply for the Co-op/Internship Work Permit from Immigration Refugees and Citizenship Canada (IRCC, formerly known as CIC). Often students will apply for the work permit at the same time as their initial Study Permit. For more details on how to apply for a Study Permit as well as a Co-op work permit, please visit IRCC website. If you are applying after your arrival in Canada, be sure to apply well in advance (at least 4 months) of the work experience start date. You may not start work until your work permit has been issued. It is recommended to apply for this co-op work permit at the same time as the study permit if possible.

A student’s Co-op Work Permit is valid only for the co-op education, internship or practicum course indicated in their program outline. A Co-op Work Permit is not valid for taking off-campus employment. Violation of the Co-op Work Permit rules, by engaging in off-campus employment, may result in the student being removed from VIU and Canada.

International Students are strongly advised to meet with an Immigration Advisor in Building 255 four months before they start their work term. Not having a Co-op Work Permit in time may result in deregistration from the co-op education, internship or practicum course which may then affect a student’s academic and employment status.

All International students from the above-mentioned programs are required to:

  • Attend “Smooth Sailing Orientation” for international students upon arrival to VIU;
  • Ensure they have a valid Study Permit and Co-op/Internship Work Permit and provide copies to Bldg. 255 front desk;
  • Meet the International Student Immigration Advisor if they need to apply for a work permit, at least four months prior to their Co-op, Internship and Practicum start date;
  • Contact their Co-op, Internship or Practicum Coordinator in their Program for more details;
  • Contact the VIU Career Centre for more information about co-op education, internships and employment opportunities on or off campus.

Please note that International students who are enrolled in less than nine (9) credits may not be eligible for a co-op or internship Work Permit from IRCC.

IMPORTANT!

If your practicum course starts in your first semester at VIU, you must request that your Co-op Work Permit be issued upon arrival at the Port of Entry (Airport, land, marine border) by the Immigration Officer. You may need to explain that your practicum, co-op or internship starts in the first semester and show your VIU Letter of Acceptance to confirm it.

International students enrolled in the ECEC Program at VIU must bring the copy of their Medical Exam from their home country which was sent to the Canadian Embassy/Consulate or High Commissioner for issuance of their study permit and visa. It is very important to have this if students Co-op work permit have not been issued upon entry to Canada. Not having the copy of the Medical Exam may delay the student’s application for a Co-op Work Permit and consequently may result in deregistration from the practicum course,

Co-op education, practicums (course) and internships at VIU are a necessary part of studies and international students must be enrolled full-time in respective Programs such as MBA, ECEC, Hospitality Management, and Culinary Arts, in order to be eligible for a Co-op Work Permit. Co-op education, practicums, and internships are paid/unpaid work experience that alternates with academic terms. International students enrolled in Masters Programs pay co-op fees within their tuition fees. Undergraduate students pay Co-op fees in the amount of $1,951.28. Practicum fees for the ECEC Program are included in the tuition fees.

Students will be granted a credit for their co-op education, internships, and practicums.

Co-op fees are not job placement fees and VIU cannot guarantee students internship work. International Student Co-op Work Permits indicate Vancouver Island University as an Employer. This indicates that VIU plays the role of the Employment Agency. However, students are responsible for finding their own internship.

Off-Campus Work Without A Work Permit In Canada

Some foreign students may work off campus without a work permit in Canada for up to 20 hours a week during a regular academic semester. These students may also work full time during scheduled breaks such as summer/winter holidays and reading week. This exception only applies in cases where:

  • The student holds a valid study permit.
  • The student is a full time student enrolled at a designated learning institution. Note: A foreign part-time student will still be allowed to work off-campus if they are in their final semester and the course load required to complete the program of study during the final semester is part-time.
  • The program in which the student is enrolled is a post-secondary academic, vocational or professional training program, or a vocational training program at the secondary level offered in Quebec.
  • The program of study is at least six months or more in duration and leads to a degree, diploma or certificate.
  • The student continues to fulfil the terms and conditions of their study permit.
  • The student works no more than 20 hours a week during a regular academic semester.
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Foreign students are ineligible for this exception if they:

  • Are a visiting or exchange student.
  • Are registered in a general interest program.
  • Are registered in an English or French as a second language (ESL/FSL) program.

Students who are registered as full-time students during summer semesters (May to August) may only work up to 20 hours per week during that period.

Some intensive programs may not have scheduled breaks. Students participating in these programs may thus only work a maximum of 20 hours per week during the entire program of study.

There are no legal restrictions preventing students from working on-campus in addition to working the maximum 20 hours per week off-campus.

If the staff at a designated learning institution goes on strike during a semester, foreign students of that learning institution who have been working off campus must continue working a maximum of 20 hours a week and may not work full-time.

Foreign students can continue to work off-campus after graduation as long as they continue to hold their study permit and have applied for a post-graduation work permit within 90 days following the completion of their program of study. If their post-graduation work permit is rejected, foreign students must cease working immediately.


Interested employers: Kindly contact us here to receive further information.

Interested candidates: Find out whether you qualify to Canada by completing our free on-line evaluation. We will provide you with our evaluation within 1-2 business days.

Working in Canada

Work experience can assist you as you begin to pursue your career. It is valuable as it provides you with exposure to the Canadian workplace environment and culture.

As an international student there are various options for work in Canada. Use the section below to determine what work rules you need to follow and type of work opportunities are available to you while pursuing your studies.

Eligibility to Work on/off campus

Full-time international students enrolled in a post-secondary program at a Designated Learning Institution , external link may work on or off campus without a work permit if they meet all of the following conditions:

  • Possess a valid study permit;
  • Have already started to study in their program;
  • Have a Social Insurance Number (SIN);
  • Have conditions on their study permit that confirms on and off campus work eligibility;
  • Are enrolled in a program that is more than six months in duration and leads to a degree or diploma

By working on campus, you can expand your social and professional networks as well as be more involved in the campus community. From an immigration standpoint, there is no restriction on the number of hours that you can work on campus.

Through the Ryerson Career & Co-op Centre, international students can take advantage of various on campus job opportunities.

International students are eligible for the following on-campus categories:

  1. Career Boost International Work Experience Program (CBI)
  2. Other On-Campus Jobs
  3. Teaching Assistant (TA), Graduate Assistant (GA), Lab Monitor, or Invigilator

Start looking for the tools and help you need to succeed in building your career by checking out the Career Centre website , opens in new window .

Did you know.

Students enrolled in the Ryerson English as a Second Language Foundation Program (RESLFP), International University Foundation Program (IUFP), exchange students and visiting international students are eligible to work on campus if you have a valid study permit and are full-time.

Start looking for the tools and help you need to succeed in building your career by checking out the Career Centre website. Hyperlink to https://www.ryerson.ca/career/

Did you know.

Students enrolled in the Ryerson English as a Second Language Foundation Program (RESLFP), International University Foundation Program (IUFP), exchange students and visiting international students are not eligible to work off campus but you may be eligible for on campus work.

If you meet the above eligibility conditions, you may work full-time off campus during scheduled breaks. Scheduled breaks include Fall Reading Week, Mid-Year Break, Winter Reading Week and may also include the Spring/Summer semester if this is not a required academic session in your program.

Did you know.

Graduate students are continuously enrolled throughout the academic year. This means that the Spring/Summer semester is not a scheduled break for Masters or PhD students. Scheduled breaks for graduate students include Fall Reading Week, Mid-Year Break and Winter Reading Week.

What is it?

The co-op work permit allows international students to work full-time during academic sessions when the work is a requirement of your program of study. Your co-op work permit can only be used for this kind of work and will be issued for the same length as your study permit.

Eligibility

Some programs include work experience as part of their curriculum. As per the Immigration, Refugees and Citizenship Canada website, you may apply for a co-op or intern work permit if:

  • you have a valid study permit
  • working is required to complete your study program in Canada
  • you have a letter from your school that confirms all students in your program need to complete work placements to get their degree
  • your co-op or internship is 50% or less of the total program of study

Duration

Usually, a co-op work permit is issued to the same duration as your study permit; however, may vary depending on the length of your co-op, internship or placement term. Your co-op work permit will not be issued for a longer duration than your study permit.

When to apply

We recommend applying as soon as you have been accepted into the co-op stream of your program or receive confirmation that you can pursue a placement or internship as a part of your program of study. You will need to request a status letter from our office to support your co-op work permit application if you are applying after you have obtained your study permit.

Did you know…

If you apply to extend your study permit and obtain a co-op work permit at the same time, you only need to complete one immigration application. This also applies if you apply for your initial study permit and co-op work permit at the same time. A co-op work permit has no government processing fee — the application is free of charge!

What is it?

A post-graduation work permit , external link, opens in new window (PGWP) is a document that gives you permission to remain in Canada as a worker and work full time for up to three years after you graduate from a Canadian post-secondary institution.

Applicants can only receive the PGWP once in a lifetime, therefore, if you have plans to pursue further studies in Canada, you may wish to consult an International Student Advisor to discuss when to apply.

Eligibility

To be eligible for a Post-Graduation Work Permit, you must have maintained full-time student status during each session of your program(s) of study with a duration of at least 8 months. To see full eligibility details including those who do not qualify, visit the IRCC website (external link) , external link, opens in new window .

When to apply

You must complete all requirements of your program of study prior to applying for the Post-Graduation Work Permit. This means that you are not eligible to apply during your final semester.


Apply within 180 days of completion of your program of study, please note that you must meet one of the following criteria:

  • You must have a valid study permit
  • Have held a valid study permit at some point within the 180 day period and applied for visitor status before your study permit became invalid.
  • Applied to for restoration of temporary resident status

What documents do I need from Ryerson?

Letter of program completion

Letters of program completion are provided by ISS, learn more about requesting a status letter here.

Transcript

Request your official transcript from Ryerson. An official Ryerson transcript is a complete record of a student’s enrolment at Ryerson University including all undergraduate, graduate, and continuing education courses, as well as credits granted towards your program.

Duration of PGWP

How long the post-graduation work permit is valid for depends on the length of your study program. If your program was:

  • Less than eight months
    • You aren’t eligible for a PGWP
  • More than eight months but less than two years
    • The length of your PGWP should coincide with the length of your program of study as confirmed in your Letter of Completion provided by ISS. For example, if you studied for nine months, a work permit may be issued for up to nine months.
  • Two years or more
    • A PGWP may be issued for three years
  • More than one program
    • The length of the PGWP should combine the length of each program. If the combined length is more than 2 years, the PGWP may be valid for up to 3 years.

Did you know…

Indiv > , external link ) and does not include regularly scheduled breaks may be issued a three year work permit.

In order to work in certain jobs in Canada, you will need to undergo a medical examination by an approved panel physician , external link, opens in new window . This includes positions through co-op terms, internships and placements, as well as on or off campus positions. Jobs that require medical examination include those in health services, primary or secondary education, child care and more. For a complete list of jobs that require a medical examination, please see medical examination requirements for temporary res > , external link, opens in new window .

The Social Insurance Number (SIN) is a nine-digit number that you need to work in Canada or to have access to government programs and benefits.

It is also used to file taxes, however certain students can also get an Individual Tax Number (ITN) instead. Learn more here.

A SIN is issued to one person only and it cannot legally be used by anyone else. You are responsible for protecting your SIN , external link, opens in new window . Store any document containing your SIN and personal information in a safe place—do not keep your SIN with you.

Who is eligible to apply for a Social Insurance Number (SIN)?

You must have one of the following conditions or remarks printed on your study permit in order to apply for a SIN:

  • “may work 20 hours per week off campus or full time during regular breaks if meeting criteria outlined in paragraph 186(v) , external link, opens in new window of the Immigration and Refugee Protection Regulations”
  • “may accept employment on or off campus if meeting eligibility criteria, per paragraph R186(f), (v) or (w) , external link, opens in new window and must cease working if no longer meeting these criteria”
  • “may accept employment on the campus of the institution at which registered in full-time studies”

What if my study permit states that I cannot work, or accept employment, but I am eligible to work according to immigration regulations?

If you are eligible to work in Canada as an international student but you do not have one of the conditions listed above, you must determine if you need to:

  1. You can Amend your study permit , external link, opens in new window if:
    1. There was a mistake made by IRCC when the study permit was issued. If you are eligible to work in Canada, but the wording on your study permit states you «may not work» or «may not accept employment», you will need to amend your study permit to get the right wording to apply for a SIN.
  2. Change conditions , external link, opens in new window on your study permit if:
    1. You have changed your program of study which allows you to work
    2. Your study permit says “The permit does not permit the holder to engage in off-campus employment in Canada”

Canada Study Permit (student visa)

Section Menu

Most students studying for more than 6 months in Canada will need a Canadian Study Permit, as Canadian student visas are known. Students studying for 6 months or less do not need a Study Permit, but will need to apply for one if they wish to extend their studies or begin another course after their initial studies end.

Canadian Study Permits allow full time international students in Canada to work on or off campus for up to 20 hours per week.

Eligibility

To be eligible for a Canadian study permit applicants must have a confirmed place to study at a designated organisation in Canada, such as a Canadian university, community college, collège d’enseignement général et professionnel (CEGEP), publicly funded trade or technical school, or a private institution authorized by provincial statute to confer degrees.

Additionally, applicants must meet the following criteria:

Must provide a letter confirming their acceptance to study at a designated organisation in Canada.

Applicants for study in Quebec must also have a Certificat d’acceptation du Québec (Quebec Certificate of Acceptance, or CAQ)

Have proof of funds to cover tuition fees

Have proof of maintenance funds for the applicant and any family members also travelling to Canada

Have proof of funds to pay for the applicant and any family members to return to their country of origin when their studies are finished

Provide a police/criminal records certificate from their country of origin (this only needs to be provided if specifically requested)

Be in generally good health, and submit to a medical examination if requested

Applicants must intend to return to their country of origin when their studies have finished, and must convince an immigration official that this is the case

Exceptions

Certain people do not need a Canadian Study Permit to study in Canada. These exceptions include:

International students who intend to study in Canada for 6 months or less

Family and staff members of foreign representatives to Canada, such as embassy staff and other diplomatic officials

Members of foreign armed forces who are in Canada under the Visiting Forces Act

People who have Registered Indian status in Canada

From June 1 st 2014 Canadian Study Permit holders who meet the eligibility criteria have been allowed to work on or off campus without the need for a separate work permit.

Students who meet the following criteria may work for up to 20 hours per week during term time, and full time during academic holidays:

Must have a valid Canadian Study Permit

Must be a full time student

Must be studying at an authorised designated organisation in Canada, such as a Canadian university, community college, collège d’enseignement général et professionnel (CEGEP), publicly funded trade or technical school, or a private institution authorized by provincial statute to confer degrees.

Must be studying at post-secondary level in Canada, or;

Must be studying towards a secondary level vocational qualification, or a post-secondary level qualification in Quebec

Must be studying on a program that awards a degree, diploma or certificate

Must be studying on a program that lasts for at least 6 months

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